Getting Ready for Zoom Meetings

What Is Zoom?

Zoom is a popular online meeting application that has gained tremendous popularity as a result of the current stay-at-home orders. The Guild's Board of Directors has held two meetings using Zoom and is excited to be able to hold our upcoming April meeting with Susie Schaefer presenting using Zoom.

Do I Need a Zoom Account To Join a Zoom Meeting?

You do not need to have a Zoom account in order to join a Zoom meeting. You will have to make a choice between downloading a small amount of code, the Zoom app, to your laptop or PC or joining the meeting via a tab in your browser. The videos linked below illustrate these two options.

How Can I Learn How To Use Zoom?

Because it is a new method, we know there will be challenges. To help orient those of you who haven't already experienced at least one Zoom meeting, we've searched for short videos we believe will help. Because Zoom has improved its security since it became so popular, we've looked for recent videos that do not refer to previous versions of the platform.

The first linked video, from Geeks on Tour, is 5 minutes and 16 seconds long and shows two ways to access a Zoom meeting for the first time by downloading the Zoom app to your computer. The easiest method is the second one shown in the video: clicking on a Join Meeting link that you receive in an email message.

How Do I Join a Zoom Meeting?

The second linked video, from Gauging Gadgets, is one minute and 50 seconds long and illustrates the second option which doesn't require downloading any software to your computer: opening the meeting in your browser.

Join Without Installing Zoom

Can I Try Zoom Before the Meeting?

Look for upcoming email messages regarding both the April 27 Marketing and membership meetings and separate Zoom practice sessions that will allow those who haven't experienced meeting via Zoom to try it out before our April 27 meeting. Because those invitations will include the links and other information needed to access the Zoom meetings, we will not include the Zoom links here. Instead, we will send them via email.

Can I Use a Mobile Device To Join a Zoom Meeting?

You can join a Zoom meeting on an iPad or mobile Smart phone, though you may not have all the same functionality as on a computer. On a mobile device, you will have to download the Zoom app, something best done ahead of trying to join a Zoom meeting for the first time.

The Zoom meeting invitation includes all the different methods to join the meeting, including the telephone numbers to call if you want to join the meeting only for audio or if your computer does not have a built-in microphone.

What Does a Zoom Meeting Invitation Look Like?

[Name of person] is inviting you to a scheduled Zoom meeting.
Topic: [Name of Meeting] Time: [Date and Time]

Join Zoom Meeting
[A url will appear here. This is the link to the Zoom meeting.]
Meeting ID: [Each Zoom meeting has a unique number]

One tap mobile
[A number that includes both the telephone number and the meeting number will appear here.]

Dial by your location
[A series of telephone numbers for area codes across the country will appear here. These numbers are available for those who don't have built-in camera and microphone on their computers.] The one most relevant for our area is
+1 669 900 6833 US (San Jose)

Meeting ID: [The Meeting ID is repeated here.]

Find your local number: https://us02web.zoom.us/u/kbmHdSnvxr

How Can I Keep Track of the Invitations?

When you receive the invitations for the Zoom meetings, we highly recommend you paste the information into an online calendar such as Google calendar, Yahoo calendar, or Outlook calendar, on the day and time the meeting is scheduled. Finding the invitation information when you need it is easier on a calendar than in your email inbox.

We look forward to seeing you at our April meeting on Zoom.

Image credit unsplash-logoAllie Smith

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